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HASTINGS SCHOOL DIST. 200 ORGANIZATIONAL MEETING

Thursday, January 19, 2012 - 12:00am

BOARD OF EDUCATION

INDEPENDENT SCHOOL

DISTRICT 200

HASTINGS, MINNESOTA

An Organizational Meeting of the School Board of Independent School District No.200, Hastings, Minnesota, was held on Wednesday, January 4, 2012, in the district office board room.

In the absence of a board chair Superintendent Tim Collins called the meeting to order at 6:34 PM. The following members were present: Dan Cater, Dan Greil, Lisa Hedin, Kyle Latch, Teresa Moes, Angie McGinnis, Vince O'Brien and Superintendent Collins, members absent: none.

Superintendent Collins presided over the meeting until a new Board Chair was elected. The first order of business was to approve the agenda. A motion was made by Angie McGinnis and seconded by Dan Cater to approve the agenda as submitted. Ayes all, nays none, nomination accepted.

The next order of business was to open nominations for the position of Board Chair. Dan Cater was nominated by Dan Griel to serve as Board Chair for 2012. There being no other nominations a ballot vote was taken, 7 votes were cast for Dan Cater.

•Angie McGinnis nominated Dan Griel to serve as Vice Chair of the Board. Ayes all, nays none, nomination accepted.

•Dan Greil nominated Teresa Moes to serve as Board Clerk. Ayes all, nays none, nomination accepted.

•Teresa Moes nominated Angie McGinnis to serve as Board Treasurer. Ayes all, nays none, nomination accepted.

A motion was made by Teresa Moes and seconded by Angie McGinnis to approve the stipend of $4,050, which is currently paid to Board Members, remain the same as it has for the past several years. Ayes all, nays none, motion carried.

A motion was made by Angie McGinnis and seconded by Vince O'Brien to approve the stipend of $4,550, which is currently paid to the Chairperson, remain the same as last year. Ayes all, nays none, motion carried.

A motion was made by Vince O'Brien and seconded by Teresa Moes to approve for the Board Members to participate in the district's medical/hospital and dental insurance plans at their own expense. Ayes all, nays none, motion carried.A motion was made by Dan Greil and seconded by Angie McGinnis to approve for its members to participate in the district's term life insurance program. The district will pay the premium for $50,000 of term life insurance. Ayes all, nays none, motion carried.

A motion was made by Angie McGinnis and seconded Vince O'Brien to approve the following:

(a)The board designates the following banking procedure for the 2011 calendar year:

Wells Fargo MinnesotaGeneral receipts

Vermillion State Bank, Hastings/VermillionActivity accounts

Minnesota Liquid Asset FundSection 125 Flex AccountsPayroll & finance accounts

PMA Financial Network/MLAFAid Anticipation account,

Certificates & investments

(b)For investment purposes, the board directs and authorizes the district treasurer, superintendent and business manager to make investments in any and all of the following listed legally qualified State and Federal banks and savings and loan agencies based upon the best rate of return at the time of investment. Furthermore, said agency or agencies shall at the time of investment, pledge collateral as prescribed by the laws of the State of Minnesota and file appropriate collateral documents with the school district business office at the time of investments.

PMAAurora, IL

First National BankHastings

Wells FargoMinnesota

Vermillion State BankHastings/Vermillion

First BankMinneapolisMinnesota Liquid Asset Fund

(c)Pursuant to M.S. 118A.02, Subd. 1, 118.005, Subd. 2, the board further authorizes the Treasurer, the Director of Business, Accounting Supervisor, to exercise the power of the board in designating a depository. Ayes all, nays none, motion carried.

A motion was made by Teresa Moes and seconded by Lisa Hedin to approve the Delegation of the Superintendent, Director of Business, Accounting Supervisor, and Accountant to Make Electronic Fund Transfers. Ayes all, nays none, motion carried.

A motion was made by Kyle Latch and seconded by Angie McGinnis to authorize the delegation of authority to Superintendent Tim Collins and Director of Business, Kim Frey to sign contracts and enter into agreements (provided by board action). Ayes all, nays none, motion carried.

A motion was made by Dan Greil and seconded by Kyle Latch to approve the Hastings Star/Gazette be designated as the official publication for the 2012 calendar year for the printing of all required legal documents, such as minutes, bids and special notices of elections and meetings. Ayes all, nays none, motion carried.

A motion was made by Angie McGinnis and seconded by Vince O'Brien to approve the following Board Meeting date for 2012:

*All regular meetings are scheduled for Wednesdays at 6:30 p.m. unless otherwise noted.

January18 - Regular Meeting

February 1 - Work Session

15 - Regular Meeting

March 7 - Work Session

28 - Regular Meeting

April 11 - Work Session

25 - Regular Meeting

May 9 - Work Session

23 - Regular Meeting

June20 - Regular Meeting

July18 - Regular Meeting

August 8 - Work Session

22 - Regular Meeting

September 5- Work Session

19 - Regular Meeting

October 3 - Work Session

24 - Regular Meeting

November 7 - Work Session

28 - Regular Meeting

December 12 - Regular Meeting

Ayes all, nays none, motion carried.

There was a brief discussion about Board Committee assignments for the coming year. Board Members were asked to consider if there were any changes they wanted to make in committee assignments and if so to communicate those wishes to Dan Cater before the next board meeting.

A motion to adjourn the meeting was made by Teresa Moes and seconded by Dan Greil. Ayes all, nays none, motion carried.

The meeting adjourned at 8:00 PM.

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